VACANCY ANNOUNCEMENT

The Ministry of Agriculture is pleased to announce the following vacancies under the Building Resilient Commercial Smallholder Agriculture (BRECSA) on time bound contract for a duration of 2 years;

The interested applicants fulfilling the aforementioned eligibility criteria may submit the application to the Human Resource Division latest by March  31, 2024 during office hours.

Documents required;

1. Duly filled Civil Service  Employment Application Form (Form 4/1 from the RCSC website).
2. Academic Marksheet (Cl XII and Degree)
3. Valid Security Clearance (to be verified online)
4. Valid Medical Certificate
5. Copy of CID
6. Certificates of experience and excellency if any

The Terms of Reference for all the positions is attached herewith for reference.

1.     TOR FOR MONITORING & EVALUATION AND KNOWLEDGE MANAGEMENT OFFICER

The Monitoring and Evaluation and Knowledge Management Officer shall be responsible for guiding, development and operation of the M&E and Knowledge Management arms of the project. He/ She shall report directly to the Project Director.

Specifically, the M&E and Gender Officer shall carry out the following tasks:

• Set up the Project Monitoring and Evaluation (PME) System and ensure that it is implemented effectively by the key implementing partners.
• Coordinate the project planning, such as consolidation of the AWPB, conducting, preparation and submission of project reports (such as Annual Progress Report, RIMS and AOS) and conducts of surveys (such as baseline, AOS, and end-line surveys) and project completion report (PCR).
• Input all the key indicators (outputs, outcomes and impacts) of BRESCA to be captured in monitoring and evaluation system of RGoB.
• Ensure timely updation of the project log frame as per the project framework and financial agreement.
• Responsible for timely data collection and entry, data
• analysis and report writing. Recommend measures to enhance program performance based on the analysis of reports.
• Closely coordinate with project Dzongkhags and other agencies of the RGoB involved in BRESCA for timely generation and collection of project data/results for which a system will be established.
• Coordinate all IFAD related compliance reporting and implementation of support/supervision mission, MTR, annual reviews and completion review.
• Act as bridge between WFP and PMU in fostering and building partnership and collaboration with line technical agencies of RGOB for implementation of Technical Assistance (TA) component.
• Coordinate with all the component managers and implementing units on report requirements and on issues relating to project results, documentation, preparation/consolidation of learning and preparation/dissemination of communication/learning materials.
• Assist Project Director in the preparation and conduct of Project Steering Committee (PSC) and Dzongkhag Project Coordination Committee (DPCC) meetings.
• Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.
• Initiate and lead the coordination for implementation and updating of the KM strategy for the project.
• Take lead in developing and disseminating quality knowledge products depending on the target audience and information needs. The knowledge products could be in the forms of publications, documented case stories, photo documentation, videos, charts, manuals, etc.
• Capture and disseminate lessons learned, successful case studies and good practices on a regular basis by adopting various knowledge sharing methods and tools.
• Design and facilitate cross-project learning and best practice transfer within and outside project through workshop/meeting, documentation and sharing of lessons learned, media trip and learning routes.
• Create and maintain knowledge repositories to store and organize articles, reports and other resources related to the project.

2.    TOR FOR PROCUREMENT OFFICER

The Procurement Officer shall be responsible to initiate and conclude project related procurement processes that are consistent with RGoB and IFAD procurement policies and guidelines. He/ She shall report directly to PD.

Specifically, the Procurement Officer shall carry out the following tasks:

• Guide project implementing agencies with preparation of procurement plan in consistent with IFAD Procurement Policies and Guidelines.
• Sensitize project implementing agencies on IFAD Procurement Policies and Guidelines on a regular basis.
• Guide implementing agencies in planning, quantifying and projecting budget requirement for the supply of inputs in the project landscape areas.
• Prepare contracts with suppliers, service providers, and consultants as per the requirements of the project.
• Ensure compliance with contract management procedures of the organization and follow up with finance team to ensure payments are made on time.
• Collect information on inputs being supported by the project from implementing agencies and maintain repository of information for reporting to DPCC, PSC and IFAD Mission.
• Coordinate effective management of inputs and structures in project areas to ensure greater benefit to beneficiaries.
• Ensure that project Dzongkhags follow acceptable methods of procurement and facilitate in obtaining ‘No Objection’ from IFAD.
• Assist PMU team especially Component Managers and Project Engineers to ensure that activities are implemented in compliance with IFAD and RGoB Procurement Rules.
• Undertake any other responsibilities as may be assigned by Project Director from time to time.

TOR FOR AGRICULTURE RESILIENCE PLAN (ARP) COORDINATOR

The ARP Coordinator will work closely with the PMU team, Technical Specialists and Project Dzongkhags in coordinating the implementation of the Agriculture Resilience Plans (ARPs) in four project Dzongkhags. He/ She will report directly to Project Director.

Specifically, the ARP Coordinator will carry out the following task:

• Coordinate with Project Dzongkhags in identifying Community Supporters (Sanam Jabchorpas in each Gewog of four project Dzongkhags.
• Coordinate and facilitate capacity building of the Sanam Jabchorpas in each Dzongkhag.
• Assist Social Inclusion and Nutrition Officer in developing holistic criteria selection of vulnerable populations from each Gewog of four Dzongkhags.
• Consult and develop social inclusion and livelihood enhancement strategy to ensure effective implementation of livelihood enhancement activities in project areas.
• Coordinate and facilitate in identifying vulnerable households from each Gewog of four project Dzongkhags.
• In collaboration with Component Managers and M&N E Officer and Project Dzongkhags, guide Dzongkhags in mainstreaming Agriculture Resilience Plans (ARPs) in Dzongkhag and Gewog Plans.
• In collaboration with WFP Technical Specialists, coordinate in organizing consultation for CLEAR exercise in project Dzongkhags.
• Coordinate in developing Livelihood Investment Plans for selected groups of vulnerable populations.
• Coordinate in conducting capacity building of Sanam Jabchorpas (SJs) on LIP for effective implementation of livelihood enhancement initiatives in each project Dzongkhag.
• In collaboration with PMU team, Technical Specialists and other key implementing agencies, monitor the progress of LIP implementation on regular basis.
• Collect and maintain a repository of information on social inclusion and livelihood enhancement activities being supported in each Dzongkhag.
• Manage and oversee the performance of Sanam Jabchorpas in each of the Gewog.
• Carry out other task as may be delegated by Project Director from time to time

TOR FOR SOCIAL INCLUSION AND NUTRITION OFFICER

The Social Inclusion and Nutrition Officer will implement social inclusion strategies and work closely with PMU team and Technical Specialists appointed by WFP at PMU. He/ She will report directly to Project Director.

Specifically, the Social Inclusion and Nutrition Officer will carry out the following task:

• Integrate gender indicators into the Monitoring & Evaluation System and in the Annual Outcome Surveys (AOS) to ensure collection of vulnerable groups by gender disaggregated data on project activities and outputs.
• Assist M&E Officer in analyzing gender disaggregated data and contribute to reporting on gender and KM in the annual progress report and RIMS.
• Conduct gender sensitization/gender capacity building trainings/workshops in the project areas at least once every financial year.
• Develop and maintain a knowledge database on gender and gender issues, impacts and strategies on respective sectors serviced by the project, and raise awareness amongst staff.
• Advise, initiate, support and advocate gender mainstreaming efforts in the project intervention sites.
• Undertake community and stakeholder consultation and develop social inclusion strategy in collaboration with relevant stakeholders and PMU team.
• Undertake special studies/assessments on gender related and other themes relevant to the project.
• Assists in developing and disseminating quality knowledge products depending on the target audience and information needs. The knowledge products could be in the forms of publications, documented case stories, photo documentation, videos, charts, manuals, etc.
• Assist the M&E Officer in the coordination of the project planning, such as consolidation of the AWPB, conducting, preparation and submission of project reports (such as Annual/Half Yearly Progress Report, RIMS and AOS) and conducts of surveys (such as baseline, AOS and end-line surveys) and project completion report (PCR).
• Assist M&E Officer in timely data collection and entry, data analysis and report writing.
• Analyze gender disaggregated data and contribute to reporting on gender and KM in the annual progress report and RIMS.
• Closely coordinate with project Dzongkhags and other agencies of the RGoB such as FCBL participating in BRESCA for timely generation and collection of project data/results for which a system will be established.
• Initiate and lead the coordination for implementation and updating of the KM strategy for the project.
• Integrate gender indicators into the M&E system and in the AOS surveys to ensure collection of gender segregated data on project activities and outputs.
• Conduct gender sensitization/gender capacity building trainings/workshops in the project areas at least once every financial year.
• Develop and maintain a knowledge database on gender and gender issues, impacts and strategies on respective sectors serviced by the project, and raise awareness amongst staff.
• Support and advocate gender mainstreaming efforts in the project interventions.
• Undertake special studies/assessments on gender related and other themes relevant to the project.
• Undertake any other task as may be assigned by PD from time to time.